Job Title: Bilingual Administrative Assistant
Job Type: Full Time
Work Location: In person
Law Office of Domingo Garcia
12929 Gulf Freeway,Suite #101
Houston, TX 77034
Job Description
The Law Offices of Domingo Garcia, a Plaintiff Personal Injury law firm in Houston, is seeking a Bilingual Administrative Assistant to ensure the smooth functioning of our office and support our operations and human resources processes.
Responsibilities:
- Schedule appointments, conduct orientation, and maintain records
- Assist with recruitment and onboarding processes
- Schedule meetings and team-building sessions as required
- Help organize employee engagement events.
- Write and distribute emails, correspondence memos, letters, faxes, and forms
- Prepare regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to staff
- Act as the point of contact for vendors
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Assist with operational issues
- Answer staff questions promptly
- Provide excellent customer service and maintain relationships with vendors
- Prepare and file forms and other documents
- Update logs and order forms
- Maintain contact lists
- Analyze all operations and forward suggestions for improvement to the Manager
Requirements
Requirements:
- High school diploma or equivalent qualification
- Fluent in Spanish and English (verbal and written)
- Previous experience in a similar role or proven experience as an Administrative Assistant or Office Admin Assistant.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Outstanding interpersonal skills
- Willingness to learn
- The role requires sitting, standing, walking, lifting, carrying, reaching, pushing, pulling, bending, crouching, and lifting up to 25 pounds.
If you meet the above requirements and are interested in this position, please submit your resume and cover letter. We look forward to hearing from you!
Benefits
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location:
- In person
